Job Description
Responsible to choose the best suppliers, negotiate the best prices plus issue and manage contracts, whilst managing the staffs.
Job Requirements
- Degree in business administration or a related field.
- Experience as a purchasing manager or in a similar position.
- Deep knowledge of inventory and supply chain management.
- Supervisory and management experience.
- Proficiency in Microsoft Office and purchasing software.
- Excellent communication skills, both written and verbal.
- Strong critical thinking and negotiation skills.
- Strong planning and organizational skills.
- Ability to work independently.
Job Responsibilities
- Manages all aspects of purchasing, storage and order/inventory control.
- Responsible for the issuing and distribution of inventory items within the hotel, and for the accurate and timely allocation of costs to user department.
- Ensures that hotel expenses are minimized through the use of effective purchasing and by obtaining the most competitive prices for goods and services.
- Monitors all costs in the Purchasing Department and initiates and maintains measures to control these.
- To work closely with Financial Controller for internal control Policy and Procedures throughout the department, regarding purchasing, receiving, inventory control, issuing and emergency issuing.
- Advises the General Manager and Financial Controller of the cost and implications of each department's consumption of inventory and non-inventory items.
- Obtains and coordinates all product and purchase specifications from the various heads of the department by means of a purchase request (PR) and maintain files of these purchase request together with purchase orders (PO).
- Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments or as per SOP.
- To work closely with the Financial Controller for the creation and maintenance of certain data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory.
- Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price.
- To ensure all POs are closed on a monthly basis.
- Manage and renew the hotel contract as per the contract management SOP.
- To liaise with the departmental HOD concern for renewal three months before the expiry date.
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